Rates

A) SPACES

 

 

* Without sound system.

 

*If the hired area is smaller than 250 m2, 35% of the daily tariff will be charged, if is between 250 – 500 m2, 60% of the daily tariff will be charged.

** We only charge the square metre tariff when these areas are used for exhibitions or setting up. When these areas are used for poster displays they will be charged at 25% of area tariff per lineal metre of installed panels.

 

RECORDING FOR TELEVISION

When the event taking place in Auditorium A is to be retransmitted or recorded for TV or Video distribution, the Auditorium hire will be increased by 20%.

 

HALF DAY RATES

When meeting or exhibition areas are only used during the morning (from O7:30 to 14:30 hrs), or afternoon (14:30 to 21:00 hrs), the rate will be 60% of the unit price/day. To qualify for half-day rates setting up and dismantling must take place within these morning or afternoon periods.

 

ADDITIONAL HOURS

 

Full day:

Additional hours will be charged when the Conference Centre facilities are used before 07:30 hrs or after 21:00 hrs. Each additional hour or fraction of an hour will be charged at 20% of the daily rate per area. The cost for additional hours will not exceed the unit price/day for each area.

 

Morning:

Additional hours will be charged when the Conference Centre facilities are used before 07:30 hrs or after 14:30 hrs.

 

Each additional hour or fraction of an hour before 07:30 hours will be charged at 30% of the half-day rate per area. The cost of additional hours will not exceed the unit price/full day of each area.

 If these additional hours are after 1430 hrs then the full day rate will be charged.

 

Afternoon:

Additional hours will be charged when the Conference Centre facilities are used before 1430 hrs or after 2100 hrs.

 

Each additional hour or fraction of an hour after 2100 hrs will be charged at 30% of the half-day rate per area. The cost of additional hours will not exceed the unit price/full day of each area.

If these additional hours are before 1430 hrs then the full day rate will be charged.

 

NOTES ON RATES

 

1. The rental of Auditorium includes the use of the dressing rooms.

    

2. Dressing rooms may only be used for the specified purpose.

    

3. If the Auditorium is hired to hold the same concert or show for up to 3 consecutive days, the daily rate will be increased by 60%, although no additional hours will be charged. If the concert or show is held for more than 3 consecutive days, the daily rate will be increased by 40%. Additional days for setting up and dismantling will be charged according to standard rates (price per day + additional hours).

    

4. There is no charge for storage space for the 48 hrs preceding the hire period and 24 hours after the termination of the hire period.

    

5. The Special Rates do not include the rental of foyers or other areas for exhibitions.

    

6. The Exhibition Hall II may be rented as a whole or by individual levels.

    

7. The Main Foyer may only be hired together with Auditorium A (except for night setting up / dismantling or additional hours). Therefore it will be included and charged for the same hire period as Auditorium A.

    

8. The rental price of the rooms includes initial setting up. When, at the client's request, this initial set up varies during the event or conference, we reserve the right to charge one hour of the additional hourly rate per unit area for every change required. 

    

9. The Offices located on the 1st floor are rented with standard office furniture, (desk in office and board room table in meeting room). Any changes to this set-up requested by the client will be charged at 60% of the daily room rate.

    

10. Room 10 (Europa) is rented with a circular and semi-circular table format. Any change to theatre or classroom set-up or no table set up will be charged at the daily half day rate.

     

11. Up to two Anticis Offices may be rented individually. More than two offices may only be rented together with Room Anticis.

     

12. The rental rate for meeting rooms with a permanent sound system includes a maximum of 5 wire microphones.

     

13. The Special Rates will be applied when exclusive use of the Conference Centre or Building A is requested.

     

14. The rental of Miró Square is initially associated with the hire of rooms inside the building. Management may authorise its independent hire if it is considered that it will not interfere with the events taking place inside the building. In this case, the daily rate for the full esplanade (1.000 m2) will be doubled.

     

15. When the space is used exclusively for catering activities, the client will only be required to pay for the provision of catering services and any other additional services that it has requested (audio-visual equipment, decoration, etc.).

 

B) SERVICES

 

 

* Includes a monthly fee of 20€ and a wire telephone.

 

The use of Conference Centre analogue and digital telephone lines will be metered. The price of each phone unit will be surcharged 40% over the phone company rate. For other lines, there will be a surcharge of 20%

 

 

(1) These public prices include VAT.

 

 

* Price of security systems refers only to its use and does not include the specialised staff required to use it.

 

 

General cleaning of exhibitions, including setting-up and dismantling, will be quoted at client's request.

 

 

* Additional services obtained on behalf of the client by the Conference Centre will be charged at cost plus 20%.

 

** Tables and chairs for registration, and delivery of documentation, always subject to availability, will not be invoiced to the client.

 

C) BOOKINGS

 

Booking confirmation requires a deposit of 25% of total hire cost (including 16% VAT.). Prior to the event the Conference Centre Rental Contract must be signed and the remaining 75% plus VAT paid.

 

En el caso de que el Contratista sea un organismo de las Administraciones públicas estatal y de Seguridad Social, autonómica o local, o un organismo público de ellas dependiente, o un órgano constitucional, la reserva no tendrá ningún efecto hasta que se firme el Contrato de Alquiler de Locales y Servicios que elabora el Palacio de Congresos de Madrid. A estos Organismos Públicos no se les exigirá abonar el 25% del presupuesto, pero se les pedirá que aporten la correspondiente aprobación del gasto público en que se va a incurrir.

 

Written confirmation of the acceptance of the reservation will be sent to the client by the Conference Centre.

 

In the event of a request to change confirmed reservation dates, the Conference Centre will accept one and only one such change of dates and the deposit will be transferred to the new reservation date. If the new dates are not confirmed to the Conference Centre within six months following the original dates the deposit will be deemed to have been forfeited and the Conference Centre will have the right to retain all of the monies received.

 

In the event that a confirmed booking is cancelled all monies that the Conference Centre has received will be forfeited to the Conference Centre. If the cancellation is received within three months of the confirmed reservation date the Conference Centre will have the right to demand that the full amount of the hire be paid in full. In the event that The Conference Centre cancells the reservation, all monies received will be refunded without interest.

 

D) COMMISIONS

 

Rental rates(except for additional hours charged), of the Conference Centre will accrue commissions for Travel Agents and Professional Congress Organisers when they initially book the space, in accordance with the clauses that form part of the rental contract and the intermediation contract signed with the Conference Centre.

 

The commission applicable is 10% for meeting rooms, auxiliary rooms and exhibition areas.

 

E) BANK GUARANTEE

 

Travel agencies and professional congress organisers may establish a global guarantee, as specified by the Conference Centre, at any of the banks, savings banks, loan cooperatives and mutual guarantee agencies authorised to operate in Spain.

 

This guarantee, in the amount of 36,000 euros, will respond generically and permanently to cover the financial obligations involved in rental contracts signed with the Conference Centre.

---

 

[ 1 ] These public prices do not include Value Added Tax (VAT).